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16 May 2019

Full-time Executive Assistant at British American Tobacco Nigeria

Nigeria Job bucket Staff Anywhere

Job Description

British American Tobacco is all about freedom of choice – whether it’s our people or our products. Combined with our entrepreneurial spirit, it’s what’s driven our phenomenal success. We started trading tobacco over a hundred years ago. Today, we’re a multibillion dollar company with more than 200 brands in our portfolio. With robust positions in each of our regional markets, our future looks equally bright too.

The Job : Executive Assistant

Job Status: Full Time Job,Graduate/Exp

Remuneration: Attractive,

Location: Nigeria

Job Profile

Job Number:  18625
Location: Lagos
Level: Non-management
Function: Marketing & Sales
Appointment Type: Permanent

Job Descriptions

  • British American Tobacco is looking for a new colleague to join us as an Executive Assistant in Lagos, Nigeria
  • The job purpose is to provide comprehensive and proactive support to the Head of Function on a wide range of complex administrative activities whilst prioritizing and taking personal responsibility for all activities undertaken in order to enhance effectiveness. This role will also be responsible for different day-to-day function duties.

Essential Responsibilities

  • Manage the work schedule (calendars, visits and work plans) for the Functional Head to ensure optimal use of time and resources.
  • Develop and implement reports, memos and other analysis and communication materials for internal and external use using the Microsoft office suite (Word, Excel & PowerPoint).
  • Co-ordinate meetings and engagements for the Functional Leadership Team Provide an effective and efficient administrative service to a high level of competency.
  • Perform routine transactions such as cash advance, expense statements and retirements as required.
  • Using electronic calendars, the jobholder will be responsible for the maintenance of diaries, reviewing and responding to electronic mail for the Functional Head as required.
  • Create Purchase orders for the function and following through to ensure vendor payments are made.
  • Expense claims and retirements for Function head and Leadership team.
  • Execute other specific duties that may be assigned from time to time to achieve efficient administration.
  • Ensure daily POs are done.
  • Supports operations team in closing overdue/open orders.

Protocol/Events Co-ordination:

  • Responsible for organizing extensive global travel arrangements for the Functional heads and other Regional visitors- transportation, hotels, letters of Invitation and visas in place.
  • Provide support to the Function in coordinating/Organizing conferences (local and global), trainings, workshops and team-build events with professionalism.
  • General Administration / Organizing Administrative Tasks: Flight bookings and accommodation bookings for external and internal stakeholders.

Records Management:

  • Ensure Files (electronic and hard copies) and Information management systems are aligned with Records Management guidelines
  • Ensuring that records are kept in line with BAT Records Management guidelines.

Knowledge, Skills and Experience

  • 2-3 years of work experience in a similar role in a leading corporate organization would be an added advantage.
  • BSc/BA Degree in any field.
  • Advanced English skills are a must, while French speaking/writing skills are an added advantage.
  • Solid secretarial and administrative skills, including excellent verbal and written communication.
  • Applicants must possess very good working knowledge of Word, Excel, and PowerPoint.
  • The job also demands a person with excellent interpersonal & communication skills and a flair for preparing complex reports and paperwork in English and French.
  • Good command of software packages, ability to work with new packages and undertake basic database administration

How To Apply

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Job Categories: Manufacturing Jobs in NIgeria. Job Types: Full-time. Job Tags: British American Tobacco Nigeria jobs and Executive Assistant jobs. Salaries: N200,000-N300,000 and N300,000 - N400,000.

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