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1 Feb 2019

Full-time International Organization for Migration (IOM): Project Administrative Assistant (CCCM) Recruitment

Nigeria Job bucket Staff Anywhere

Job Description

The International Organization for Migration (IOM) – Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

The Job : Project Administrative Assistant (CCCM)

Job Status: Full Time Job,Graduate/Exp

Remuneration: Attractive,

Location: Nigeria

Job Profile

SVN No.: SVN2019/14
Location: Maiduguri, Borno
IOM Classification: G4
Type of Appointment: Special Short-Term (SST) 6 months with possibility of extension
Estimated Start Date: As soon as possible

Contex

  • Working under the overall supervision of the Emergency Coordinator (EC) and the direct supervision of the Project Officer- Camp and Displacement Management the incumbent will work within the Camp Coordination and Camp Management (CCCM) unit of IOM in Maiduguri Sub Office.
  • The successful candidate will provide all administrative and support functions of the IOM CCCM programme in North East Nigeria.

Core Functions / Responsibilities

  • Provide administrative and technical support to the overall CCCM projects, interventions and activities.
  • Carry out/follow up on timely preparation of the payroll for all CCCM hourly paid staff.
  • Review and verify all payments processed by the CCCM unit.
  • Daily updating of the budget tracking documents. Provide regular updates to the management on the financial status of all CCCM grants, as required.
  • Preparing and tracking all Purchase Request Forms (PRFs) for the CCCM unit.
  • Systematic filing of all CCCM programme documents and correspondences.
  • Minute taking during regular CCCM meetings.
  • Act as the CCCM unit focal point for liasing with other administrative units in IOM like Procurement, Finance, Transport and Human Resources.
  • Suggest improvements to strengthen existing internal controls in order to safeguard the unit’s resources.
  • Assist in monitoring project expenditure and procurement under IOM rules and regulations.
  • Track all vehicle hire for field locations.
  • Assist in reviewing invoices presented for payment processing.
  • Assist in reconciling and reviewing grants earmarked for closure.
  • Preparation of airtime requests for all CCCM staff.
  • Keep track of all CCCM unit assets.
  • Support the Project Manager in monitoring staff welfare issues.
  • Travel to the field as and when required.
  • Perform such other duties as may be assigned.

Required Qualifications and Experience

  • Business Administration, Finance/ Accounting degree or equivalent with two years of relevant experience;
  • Postgraduate qualification in Business Administration is an added advantage.
  • Previous experience in common services or a related function preferably with an international organization is an added advantage.
  • Previous experience in working in project administrative functions in humanitarian organisation is an added advantage.

Languages:

  • English and Native Language like Hausa or other North-East Nigeria local languages.

Required Competencies
Behavioural:
The incumbent is expected to demonstrate the following competencies:

Values:

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – Behavioural Indicators Level 1:

  • Teamwork: develops and promotes effectiLve collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other:

  • Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  • Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
  • Women with the above qualifications are encouraged to apply.

How To Apply

Interested and qualified candidates are invited to submit their Applications to: [email protected] Indicating position applied on the subject line.

Note

  • In order for the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, addressed to “Human Resources, International Organization for Migration (IOM) and with a subject line SVN2019/10 Lagos. Office Aide G1”.
  • All applications should include a functional email address, mobile numbers and detailed curriculum vitae (CV).
  • This position is open only to Nigerian National applicants and only shortlisted candidates will be contacted.
  • Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.
  • Women with the above qualifications are encouraged to apply.

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Job Categories: Project Management Jobs In Nigeria. Job Types: Full-time. Job Tags: International Organization for Migration (IOM) jobs and Project Administrative Assistant (CCCM) Recruitment. Salaries: N300,000 - N400,000.

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