Full-time Private Office Administrative Assistant at The British Government
The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
The Job : Private Office Administrative Assistant
Job Status: Full Time Job,Graduate/Exp
Ref Id: 06/19 ABJ
Type of Position: Permanent
Start Date: 1st June 2019
Job Category: Foreign and Commonwealth Office (Policy & Political roles)
Job Subcategory: Private Office
Grade: A2 (L)
Main Purpose of Job
- This is an interesting and varied job working in the High Commissioner’s Private Office in the heart of the British High Commission.
- The focus of the job is to provide an excellent level of administrative support to the Private Office and support the Executive Assistant to the High Commissioner and the PA to the Deputy High Commissioner.
- In addition you will also provide support to the wider Political section
Roles and Responsibilities
- Sorting official correspondence and drafting replies.
- Assisting with receiving, dealing with and prioritising meeting requests from both internal and external stakeholders in consultation with the EA/HC and PA/DHC.
- Liaising with the visa section on visa requests from external contacts and keeping visa log up to date
- Collaborating with the High Commissioner’s EA and Deputy High Commissioner’s PA to manage the combined activity and output of the HC and DHC, including diary coordination, internal communications and liaison with the Residence Manager.
- Management of British High Commission phone list and contacts lists of other Missions and Government departments.
- Management of Private Office Gift Register
- Liaising with IT team to ensure comms with our other posts arranged and tested in good time prior to regular meetings
- Covering for EA/HC and PA/DHC during leave absences.
Diplomatic Bags and customs clearance:
- Overseeing the sending and receiving of UK and Lagos diplomatic bag.
- Assisting with the sorting and distributing UK diplomatic bag.
- Arranging clearance paperwork for diplomatic bags.
Political Section and General Support:
- Providing general support to Political team.
- Drafting official Note Verbal’s to Government Institutions.
- Assist with setting up calls, meetings and events as required by Political Section.
- Booking of transport for Deputy High Commissioner and Political Section.
- Administrative support for inward visits to Nigeria
Essential Qualifications, Skills and Experience
- Previous office experience with good organisation skills.
- Strong IT (including good working knowledge of Excel spreadsheets, outlook etc).
- The ability to speak and write in clear, correct, jargon free English.
- The successful candidate will need to be flexible and able to work unsupervised to keep on top of the workload and changing priorities. Good interpersonal skills will be essential as the jobholder will need to build close and effective working relationships with colleagues from across the High Commission, the FCO, and with Nigerian officials.
- Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace.
Starting Monthly salary – N438, 934/month.
How To Apply
- Please complete the application form in full as the information provided is used during screening. Please check your application carefully before you submit, as no changes can be made once submitted.
- The British High Commission will never request any payment or fees to apply for a position.
- Employees recruited locally by the British High Commission in Abuja are subject to Terms and Conditions of Service according to local employment law in Nigeria.
- All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
- The responsibility lies on the successful candidate to:
- Obtain the relevant permit
- Pay fees for the permit
- Make arrangements to relocate
- Meet the costs to relocation
- The British High Commission does not sponsor visas/work permits except where it may be local practice to do so.
- Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
- Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
- Reference checking and security clearances will be conducted on successful candidates.
- Please log into your profile on the application system on a regular basis to review the status of your application